COVID-19 Updates

All visitors to campus will need to fill out the Spring Campus Visitor Survey. All visitors are required to go to the campus infirmary for a temperature check prior to entry. These and other precautionary measures will help to ensure the health and safety of the Hargrave community. We will remain vigilant to prevent spreading the coronavirus.

March 31, 2020, Town Hall for Parents

March 30, 2020, Remote Learning Update

March 26, 2020, Cadet Briefing: Remote Learning at Hargrave

Dear Cadets:

I trust that you are keeping well.

Please find attached a PDF document that outlines expectations (see your email or Google classrooms) for Monday.

Don't hesitate to reach out to myself, your faculty, advisor, TAC, or Coach if you have questions.

Sincerely yours,
Dr. Tung

March 24, 2020, Town Hall for Parents

Our first Town Hall web conference for parents was recently held on the Zoom platform. This meeting's purpose was to help parents understand the current situation and expectations for their cadets.

March 20, 2020

Dear Hargrave family:

I trust that you're well and keeping safe during these uncertain times. With this week coming to a close, I hope your cadet has made it to a place of safety, and is prepared to engage in our first week of remote learning following spring break. The COVID-19 situation continues to be fluid, and Hargrave’s intent is to focus on the tasks that we can control. Your cadet’s faculty, advisor, and/or Guidance staff have been contacting your young man this week (initially via email) to ensure each cadet has access to reliable internet and coursework materials. In addition, the faculty has worked hard this week to craft a “Hargrave at Home” experience for your cadet until circumstances allow his return to campus. We have specifically looked at the feedback from your cadet, “lessons learned” from other schools, and our individual and collective experience with the teenage male learner.

The purpose of this letter is to provide details about the general structure of your cadet’s upcoming remote learning experience. Based on those details, we welcome your feedback so that we can prepare for a parents “Town Hall” meeting to be scheduled for early next week. The meeting will be held on the “Zoom” platform (details to come via email). This meeting will help you to understand the current situation and expectations for your cadet. Cadets will receive a more detailed briefing in the latter part of next week. Look for a calendar invite in your email.

Structure:

Daily Schedule

We will continue to use the A&B day schedule with which your cadet is familiar. We will modify the daily schedule to encompass all 6 “Blocks” (class periods) per day. This is also familiar to your cadet, although they may relate to an on-campus experience of 3 morning “classes” and 3 afternoon “IIT/SH”. We will maintain our general “2 day” expectation for “homework” (items assigned on Monday are due on Wednesday; items assigned on Thursday are due on Monday after a weekend).

Selected Portion of A&B Schedule.
March 29–April 25 calendar excerpt
Daily Schedule. All times are Eastern time.
TimeA-day eventB-day event
Prior to 0900Home responsibilities, Chapel Message, contact IT, faculty, advisor, PT/train as scheduled or needed
0900–0950Block 1Block 4
1000–1050Block 2Block 5
1100–1150Block 3Block 6
1200–1250Home responsibilities, Chapel Message, contact IT, faculty, advisor, PT/train as scheduled or needed
1300–1350Block 4Block 1
1400–1450Block 5Block 2
1500–1550Block 6Block 3
1600–1630Chapel Message, contact IT, faculty, advisor, PT/train as scheduled or needed, otherwise released to Home responsibilities

Cadets will be expected to log into Google classroom (https://classroom.google.com/) (and Zoom as needed) every school day for morning and afternoon Blocks. The activities during that time will be determined by individual faculty as they navigate course material and monitor the level of learning of their particular classes. We expect a mixture of learning activities: faculty-led presentation of material (through uploaded videos, textbook material, or even teacher-led discussions via chat, voice, or video), faculty-cadet interactions (Q&A for cadets wrestling with the “one-way” nature of the previous item), and the all-important cadet-cadet peer/group work. Similarly, the afternoon class isn’t solely “do reinforcement homework with the teacher available to tutor” but for the teacher and cadet to understand that some additional “learning” should be expected to occur in the afternoon.

Accountability:

Attendance

We will report to you if your cadet has not made his check-in times. A cadet needs to report to his faculty in Google Classroom by the time specified by the faculty member. You will be able to help us by outlining any extenuating circumstances and faculty can ask for accommodations from the Academic Dean on a case-by-case basis.

Homework

Faculty will generally use Google Classroom as a mechanism to collect and grade assignments. While not all assignments are cleanly “packaged” onto Google Classroom, parents have been invited as “Guardians” to Google Classroom (see your email for login information for https://classroom.google.com/). Rather than flooding your email with individual items, Google Classroom will send you a “Guardian email summary” (daily or by the week, per your selection) to include:

  • Missing work—Work that’s late at the time the email was sent
  • Upcoming work—Work that’s due today and tomorrow (for daily emails) or work that’s due in the upcoming week (for weekly emails)
  • Class activity—Announcements, assignments, and questions recently posted by teachers

Marking Periods/Exams

We currently plan on maintaining our current academic calendar for marking periods and the calculation of course grades.

Support:

Advisor

Your cadet’s advisor will check in with your cadet every Tuesday, just like normal, using Zoom or a Google Classroom. The advisor will determine a suitable time that allows both a “group check-in” (issues that each cadet might have in common) as well as some individual counseling. Individual (academic) counseling may spin off of these sessions as needed.

Academic Support

Mrs. Martin, Mrs. Olsen, and Mr. Veshi are monitoring trends in attendance and academic performance. Mrs. Martin (meredith.martin@hargrave.edu) will continue her work with the cadets previously assigned to the Academic Learning Center. Mrs. Olsen (olsend@hargrave.edu) will continue her work with those cadets previously identified as well as be available for school counseling tasks. Mr. Veshi (veshib@hargrave.edu) is continuing with college guidance (see his note below).

IT Support

Mr. Jones will be available to provide support should faculty not be able to immediately help. His contact email is jonesz@hargrave.edu.

We will continue to update you as the situation changes. Thank you for your support and understanding! If you have any questions, please reach out to me (cell phone works better than my office phone). Otherwise I look forward to seeing or hearing from you at one of the Zoom meetings next week.

Sincerely yours,
Dr. Jim Tung
Academic Dean

March 15, 2020

Dear CADETS & PARENTS:

I apologize for the somewhat formal tone of the following letter. But somehow just saying “we’re going to be smart, reasonable, have goals, make achievable plans, work together and remain flexible” doesn’t live up to the expectations of an academic type being long-winded!

Background (Who & Why):

The Hargrave faculty are striving to meet the academic needs of our cadets while remaining sensitive to the social, mental, and emotional health and well-being of each cadet. The COVID-19 public health situation has been quickly-evolving and forces us to change the delivery component of our current educational model (ie it’s about a relationship -- sometimes walking shoulder to shoulder and other times, face to face). We understand that Hargrave “works” for specific reasons that include structure, order, and discipline.

We will work on creating a “remote learning environment” (i.e., “Hargrave at home”) that strives to minimize structural changes in the learning environment while acknowledging the obvious: the cadet will be at a remote location. Otherwise, we will strive to provide structure, order, and accountability for cadets as they work toward academic goals.

Just as so many other things at Hargrave, academic success is predicated on clear expectations, time to meet those expectations, and a meaningful relationship between faculty and cadet.

Review of the last 2 days:

  • The majority (but not all) cadets have left campus.
  • Some cadet travel plans cannot be easily changed and consequently some remain on campus.
  • Our faculty & staff are healthy and expected to be on-campus.

What’s Next (the What’s, When’s, Where’s, and How’s)?

During the week of 16 March,

  • Faculty will contact their students in each class to provide at-home work.
    • Think of this as close to “business as usual” as possible when we have a sick cadet or faculty member and/or activities require faculty or cadets to be away from the classroom. Each faculty has a different approach (problem packets, readings, research work, etc.). In reality, some faculty already have a daily classroom highly augmented by technology resources. Others… not so much. We are not interested in jumping to a new model with “no notice” (and with predictably poor results) when it is not necessary.
    • Parents and cadets: consider this a “school week.” It is a time to sort through the details of the reality of remote learning. Some cadets are now leading their siblings or neighbors. Some families will be struggling to figure out the new normal. Please identify challenges to faculty so that they can better understand the home situation.
  • Cadets will get credit for the work assigned by faculty.
  • The results of their efforts will be reflected on the Interim grade (the interim marking period ends 3/20 and interim grades will be posted on 3/23). An “interim” grade is not the “official” marking period grade, but it gives parents and others a more formal notice about how things are going.
  • Hargrave will remain open during normal hours with faculty on-campus and available to answer cadet questions.
  • During this week, the Hargrave faculty will be working on preparing their remote learning “how to’s” through a deliberate course of training so we can provide the highest quality lessons for the week of 30 March and beyond.

During the week of 23 March,

  • Faculty and Cadets are expected to be on “vacation.”
  • Hargrave offices will be open.
  • For cadets and families that were unable to adjust to expectations during the previous week, this is some “breathing room” to make adjustments.
  • We expect that this is a first reasonable date for our Country to have seen “good data” on the outbreak and for the dust to settle.

During the week of 30 March,

  • Cadets do not return to campus on 29 March
  • Hargrave will begin using a “remote learning” model. Cadets will have “classes” with posted times to be able to contact faculty and classmates starting on March 30th. Remote class details (will they be chats, Google classroom documents, video, etc.) will be provided NLT March 28th.
  • Remote classes will continue until a “Return to Hargrave” directive is given.

The end-date for this remote learning environment will be determined by the Hargrave Administration. Considerations include:

  • Health, safety, and environmental conditions that exist locally, regionally, and nationally.
  • Ensuring 7 day notification prior to expecting a cadets’ return to campus.
  • Expectations and location of exams and/or graduation.
  • Expectations and location of other campus activities that require the participation of outside organizations.

Please do not hesitate to contact me or any other administrator to discuss these issues.

Respectfully yours,
Dr. Jim Tung

March 13, 2020

Dear Parents, Families, Faculty, Staff, and Cadets,

I wanted to provide you the current plan for the Academy in response to the COVID-19 situation.

As you are likely now aware, today around 2pm, the Virginia Governor mandated that all K-12 educational institutions in the state of Virginia close for a minimum of two weeks commencing on March 16th.

We are here to support all families as we implement this mandate. Our current plan is summarized below:

  • 16-20 March: Cadet homework week; homework will be assigned on Monday by faculty
  • 20-29 March: Spring Break
  • 30 Mar: Remote classes begin

The Academic Dean will provide details for the activities outlined above via separate correspondence.

Cadets may depart campus beginning today, Friday, March 13 using our normal pass request and sign out procedures. Cadets are expected to take with them all necessary materials to fulfill academic requirements.

We understand that it may take several days for cadets to depart campus, and have services and programs in place for students who need to remain on campus until their originally planned Spring Break departure.

If for some reason, you feel it is in the best interest of your cadet for him to remain at Hargrave, please coordinate that request through the military department. Please understand that upon your cadet’s departure from campus, he will not be allowed back until campus reopens at a yet to be determined date. We will monitor the situation and provide regular updates as things unfold. When a decision is made for cadets to return to campus, we will ensure at least a week’s notice is given.

We appreciate your assistance and patience as we continue to address a dynamic situation. As always, our focus remains the health and safety of all cadets while ensuring they meet their full academic requirements for the school year.

Sincerely,
Michael Brown
President, Hargrave Military Academy

March 11, 2020

Dear Hargrave Parents:

We are closely monitoring the spread of Coronavirus (COVID-19). Our cadets and the Hargrave community are not at high risk at this time. However, we are monitoring for the symptoms which can include fever, cough, and difficulty breathing. Per CDC and Virginia Department of Health guidance, suspected cases will be tested for common influenza and then for COVID-19 unless the patient meets the following high-risk factors: close contact with a known case of COVID-19, or a history of travel from an affected geographic area within 14 days of symptoms onset.

At this time, our efforts are focused on preparedness and prevention. We have reviewed and updated our response plans accordingly. The Infirmary staff provides a weekly report of all illnesses, are tracking the latest CDC and VDH information and they are tied into the mandatory reporting system. Our custodial staff is putting extra effort into the sanitization of surfaces. Our faculty are also ensuring desks and classroom surfaces are wiped down regularly. Most importantly, all faculty, staff, and cadets are focusing on staying healthy and regularly washing their hands and practicing good hygiene.

Any sick cadets will be treated per our current influenza protocol with quarantine in the Infirmary, testing, and treatment in accordance with the CDC/VDH guidelines. Parents will be contacted in the event of any illness on campus.

We ask for your cooperation in a few areas. First, if you or your cadet are sick with any flu-like symptoms, please stay home until symptom-free for 24 hours. Second, encourage and model good handwashing and hygiene habits at home. Third, review the CDC traveler’s guidelines when planning trips, especially for spring break travel. Finally, please communicate with our Hargrave Infirmary Staff if you have any concerns, visit areas or with people considered high risk for COVID-19.

There are no current travel warnings issued for travel within the United States or most foreign countries. However, please review the latest information from the CDC prior to travel. We ask that anyone who travels to and from or has contact with someone who has recently traveled from the following countries notify our HMA Infirmary staff prior to returning to school: China, Iran, South Korea, Italy, Japan, and Hong Kong.

I have included links to several CDC information sites that are regularly updated and provide sound and dependable information regarding this illness. We don’t anticipate major impacts to our daily routine, but we are prepared to act if necessary. This is the first of regular communication as we navigate this situation.

Sincerely,
Michael Brown
President, Hargrave Military Academy

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